EGM

____________________

Wedding & Event Planner

    Day Of Service Contract

Todays’ Date:             _____________________         

Bride’s Name:          _____________________           

Groom’s Name:          _____________________   

Address:      _____________________

Phone #:      _____________________

Email:          _____________________

Dear Bride and Groom:

This letter is to follow our meeting (Month, Day, and Year), during which we discussed your wedding and my professional role in helping you plan it.

It is my understanding that, you will retain me as a professional Wedding Planner for your wedding schedule on (Wedding date).

Description of Services:

As a consultant my role includes:

• Consultation with you via telephone / email

• Assistance in budget determination and breakdown as needed

• Discussion of theme, color, style and complete wedding design

• Research and provide wedding professionals in each category that fit your event style and budget and to provide you with suggestions and guidance in making the final selections

• Attendance at vendor appointments of your choice

• Negotiating and reviewing all contracts

• Professional  in-person consultation time throughout the planning process

As a wedding day coordinator my duties include:

• Co-coordinating, design, ordering and mailing of invitations

• Visit to both ceremony and reception sites prior to wedding

• Development of a detailed wedding timeline and floor plan for contracted vendor and bridal party

• Follow up telephone calls to contracted vendors 1-2 weeks before wedding day

• Wedding rehearsal supervision

• On-site coordination and supervision at the ceremony site and during the reception on the day of your wedding

• Ceremony and reception planning

• Relieving the bride and groom of stress

Please note that the services listed above do not include running any wedding related errands such as picking up or delivery attire, supplies or equipment’s, documents, etc.

As the client, you will rely on me to work as many hours as may be reasonable necessary to fulfill my obligations under this agreement.

Conditions:

I understand that my role will be that of advisor and coordinator. You will make the actual selections of service providers and I will implement those selections.

You will make payment directly to the service providers / vendors and not to me. I do not accept any commissions from recommended vendors and cannot guarantee any service providers performance or product. If litigations occurs, it occurs in the jurisdiction where my home base office is located and the winning party will be reimbursed for attorneys, legal fees and court costs.

It is your responsibility to provide me with contact names, telephone numbers and any scheduled timetables for all services providers involved in the wedding ceremony/reception no later than 14 days prior to the wedding or upon signing of this letter.

It is also your responsibility to notify me of any changes in a timely manner. I shall not be held liable for any changes made by you or your selected services providers.

I will use my professional judgment when taking action in regards to changes, weather, tardiness, non-performance, etc. based on the situation, time limitations and/or your wishes.

In the event the venue coordinator is onsite I will work with you and the coordinator as needed.

Fee & Payment Schedule:

The bridal couple agree to pay EGM Wedding & Event Planner a service fee of 10% of all vendors’ total fees.

A non-refundable deposit of $____________ is to be paid with the signet contract to secure booking.

75% of the balance is due 6 weeks before the wedding day and a final balance 2 weeks before the day itself.

Payment Policy:

EGM Wedding & Event Planner accepts the following payment methods:            Check, Bank Transfer, Facebook and Cash.

Changes & Cancellations:

Any changes made to this letter of agreement must be made in writing and signed by all parties. You may cancel this agreement, in writing for any reason. If the wedding is canceled, refunds are limited to unearned fees, funds in excess of unused or non-refundable fees and out-of-pocket expenses. If you cancel less than (#_______) days before the wedding- except for the death of a member of your immediate family – there will be no refund.  If the wedding is not cancelled, there will be no refund.

Acts of God:

If an act of God, such as a fire, flood, earthquake or other natural calamity shall cause you to cancel your wedding; I will require payment only for the time actually spent planning your wedding.

If your understanding parallels mine, please sign one copy of this letter and return it to me along with your payment in the amount of $____________.

I wish you all happiness in the world and look forward to working with you to make your wedding the most enjoyable and memorable day of your life.

Sincerely,

___________________________________

Elizabeth Garcia – Mendez

LWPI Certified Wedding & Event Planner

Accepted:

Bride’s Signature:     _______________

Grooms; Signature:  _______________          

Date:                           _______________